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What you can customize : You can personalize your ribbon to arrange tabs and commands in the order you want them, hide or unhide your ribbon, and hide those commands you use less often.

Also, you can export or import a customized ribbon. What you can't customize : You can't reduce the size of your ribbon, or the size of the text or the icons on the ribbon. The only way to do this is to change your display resolution, which would change the size of everything on your page. You can't change the color of the ribbon, or its icons, but you can change the color scheme that Office uses throughout.

For more information see Change the Office theme. When you customize your ribbon : Your customizations only apply to the Office program you're working in at the time. For example, if you personalize your ribbon in Word, those same changes won't be visible in Excel. If you want similar customizations in your other Office apps, you'll have to open each of those apps to make the same changes. To display the ribbon Choose a tab. When the ribbon expands, choose the to pin the ribbon to the top so it stays there.

To open Customize the Ribbon and keyboard shortcuts window. Notes: To save time, you can do multiple additions and changes while the window is open, and only save when you're done.

To save your changes and see the results, select OK in the customize window. You can rename a default or custom tab or group. You can only rename commands that you've added to a custom group. Choose a tab, group, or command custom groups only to rename in the Customize the Ribbon window. In the Customize the Ribbon window, select the tab or group that you want to move. Select the Move Up or Move Down arrow until you have the order you want.

You can hide both custom and default tabs. You cannot hide the File tab. In the Customize the Ribbon window, clear the check box next to the default tab or custom tab that you want to hide. You can add custom tabs or groups to put additional commands on the ribbon, or replace default tabs with your own versions. Custom tabs and groups have Custom after the name in the Customize the Ribbon window, but the word Custom does not appear in the ribbon.

Right-click the new group, choose Rename , and type a new name or add an icon. However, you can hide a default group and make a custom group with the commands that you want to replace the default group. In the Customize the Ribbon window, choose the default tab where you want to add the custom group. Type a name for the new group and select an icon to represent the new group when the ribbon is resized. Choose the command that you want to add to the custom group, and then select Add.

To add commands to a group, you must first add a custom group to a default tab or to a new custom tab. Only commands added to custom groups can be renamed.

Default commands appear in gray text. You can't rename them, change their icons, or change their order. In the Choose commands from list, choose the list you want to add commands from, for example, Popular Commands or All Commands. Note: You can also drag and drop a command into to a custom group.

In the Customize the Ribbon window, choose the command that you want to move. In the Customize the Ribbon window, choose the command that you want to remove. In the Customize the Ribbon window, click the command that you want to rename.

To hide the labels for the commands added to a custom group, right-click the group, and then select Hide Command Labels. Repeat to un-hide them. You can reset all tabs to their original state, or you can reset select tabs to their original state.

When you reset all tabs on the ribbon, you also reset the Quick Access Toolbar to show only the default commands. In the Customize the Ribbon window, choose the default tab that you want to reset to the default settings. Select Reset , and then choose Reset only selected Ribbon tab. You can save your ribbon and Quick Access Toolbar customizations into a file that can be imported and used by a coworker or on another computer. Important: When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar customizations.

To later revert to the customization you currently have, you should export them before importing any new customizations. Select Rename , and type a new name. Optionally, you can also add an icon from the icon gallery.

In the Customize the Ribbon window, select New Tab. Right-click the new tab, choose Rename , and type a new name or add an icon. You can't remove a default tab, but you can remove a custom tab. Choose the custom tab that you want to remove. Select Remove. You can remove either a default or custom group from a tab. Choose the default or custom group that you want to remove. Select New Group. Right-click the new group, and then select Rename. In Choose Commands from list , select Main Tabs.

Right-click the default group, and select Remove. Select the custom group you want to add a command to. Select a command from the Choose commands from window. You can only remove commands from a custom group. To see and save your changes, select OK. Commands can only be renamed that you've added to a custom group In the Customize the Ribbon window, click the command that you want to rename. Select Rename , and then type a new name. Follow these steps to reset the ribbon: In the Customize the Ribbon window, select Reset.

Choose Reset all customizations. You can only reset default tabs to their default settings. Share a customized ribbon with another user or another computer. Select Export all customizations. Import the customized ribbon and Quick Access Toolbar on your other computer. Need more help? Expand your skills. Get new features first. Was this information helpful?

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